Managing payroll can be overwhelming for small businesses. From calculating wages and taxes to ensuring compliance with labor laws, handling payroll manually is time-consuming and prone to errors. That’s why many small business owners turn to the best payroll for small business to automate the process and avoid costly mistakes.
If you’re searching for the best payroll for small business, you’ve come to the right place! In this guide, we’ll review the top 10 payroll services in 2025, comparing their features, pricing, and benefits so you can choose the right solution for your business.
Why Small Businesses Need the Best Payroll Service
Payroll isn’t just about paying employees; it includes tax compliance, benefits management, and record-keeping. Here are a few reasons why small businesses should invest in the best payroll for small business:
✔ Saves Time: Automates salary calculations, tax filing, and direct deposits.
✔ Ensures Compliance: Helps businesses stay compliant with federal, state, and local tax regulations.
✔ Minimizes Errors: Reduces payroll mistakes that can lead to IRS penalties.
✔ Enhances Security: Protects employee data and payroll information.
✔ Integrates with Accounting Software: Syncs with platforms like QuickBooks and Xero.
Now, let’s dive into the best payroll for small business in 2025.
1. Gusto – Best Overall Payroll for Small Business
Why Choose Gusto?
Gusto is one of the most popular payroll solutions for small businesses, offering an easy-to-use platform with automated payroll, benefits administration, and tax filing. It’s perfect for startups and growing businesses looking for an all-in-one HR solution.
Key Features:
✅ Automated payroll processing & tax filing
✅ Direct deposit & paycheck printing
✅ Employee benefits management (health insurance, 401(k), etc.)
✅ Integration with QuickBooks, Xero, and other accounting software
Pricing: Starts at $40/month + $6 per employee
2. QuickBooks Payroll – Best for QuickBooks Users
Why Choose QuickBooks Payroll?
If you already use QuickBooks for accounting, QuickBooks Payroll is the best payroll for small business that integrates seamlessly with it. It offers full-service payroll with tax filings, direct deposits, and employee benefits integration.
Key Features:
✅ Same-day direct deposit
✅ Automated tax calculations & filings
✅ Mobile payroll management
✅ Integration with QuickBooks
Pricing: Starts at $45/month + $5 per employee
3. ADP Run – Best for Growing Businesses
Why Choose ADP Run?
ADP is a trusted name in payroll services, offering scalable solutions for businesses of all sizes. If you’re planning to expand your workforce, ADP Run is an excellent choice.
Key Features:
✅ Multi-state payroll processing
✅ Employee benefits & retirement plans
✅ Tax compliance and filings
✅ HR tools & employee management
Pricing: Custom pricing based on business needs
4. Paychex – Best for HR & Compliance Support
Why Choose Paychex?
Paychex offers a full-service payroll solution with HR support, making it ideal for businesses that need assistance with compliance, hiring, and employee benefits.
Key Features:
✅ Payroll processing & tax compliance
✅ HR services & employee benefits
✅ Time tracking & PTO management
✅ Mobile app for payroll management
Pricing: Starts at $39/month + $5 per employee
5. OnPay – Best Budget-Friendly Payroll Service
Why Choose OnPay?
OnPay is an affordable payroll solution that still offers full-service features, including tax filings, benefits management, and accounting software integration.
Key Features:
✅ Unlimited payroll runs
✅ Multi-state payroll processing
✅ Employee benefits & workers’ compensation
✅ Integration with QuickBooks & Xero
Pricing: Flat rate of $40/month + $6 per employee
6. SurePayroll – Best for Small Teams & Freelancers
Why Choose SurePayroll?
If you have a small team or hire freelancers, SurePayroll is a simple and affordable option. It offers automated payroll and tax filings while keeping costs low.
Key Features:
✅ Automated payroll processing
✅ Tax filing & compliance
✅ Contractor & freelancer payroll support
✅ Integration with accounting software
Pricing: Starts at $29.99/month + $5 per employee
7. Square Payroll – Best for Small Retail & Hospitality Businesses
Why Choose Square Payroll?
If you run a retail shop, restaurant, or small hospitality business, Square Payroll is designed for you. It integrates seamlessly with Square POS and makes payroll simple.
Key Features:
✅ Syncs with Square POS for seamless payroll management
✅ Automatic tax filings
✅ Benefits & workers’ comp administration
✅ Timecard syncing & employee hours tracking
Pricing: Starts at $35/month + $5 per employee
8. Patriot Payroll – Best Low-Cost DIY Payroll
Why Choose Patriot Payroll?
Patriot Payroll is ideal for small business owners who prefer a DIY approach but still want a user-friendly and affordable payroll solution.
Key Features:
✅ Affordable pricing for small businesses
✅ Direct deposit & tax filing
✅ Integration with QuickBooks
✅ Self-service employee portal
Pricing: Starts at $17/month + $4 per employee
9. Rippling – Best All-in-One HR & Payroll Solution
Why Choose Rippling?
Rippling is more than just payroll – it combines HR, IT, and payroll into one powerful platform. It’s great for businesses that want an all-in-one employee management solution.
Key Features:
✅ Payroll automation & compliance
✅ HR & IT management tools
✅ Global payroll processing
✅ Integration with over 500+ apps
Pricing: Starts at $8 per employee/month (custom pricing available)
10. Wave Payroll – Best for Small Businesses on a Budget
Why Choose Wave Payroll?
Wave Payroll is perfect for budget-conscious businesses that want simple payroll processing without extra fees.
Key Features:
✅ Affordable payroll processing
✅ Direct deposit & tax services
✅ Employee self-service portals
✅ Integration with Wave Accounting
Pricing: Starts at $20/month + $6 per employee
How to Choose the Best Payroll for Small Business
When selecting a payroll service, consider the following:
✔ Pricing: Look for a service that fits your budget.
✔ Ease of Use: Choose a platform that’s easy to navigate.
✔ Automation Features: Opt for payroll services that automate tax filings and direct deposits.
✔ Compliance Support: Ensure the provider helps with tax compliance.
✔ Integration: Check if the payroll software integrates with your accounting system.
Final Thoughts
Finding the best payroll for small business depends on your needs and budget. Whether you need affordable payroll processing (OnPay, Patriot Payroll), robust HR tools (ADP, Rippling), or seamless accounting integration (QuickBooks Payroll, Gusto), there’s a perfect option for your business in 2025.
By choosing the right payroll service, you can save time, stay compliant, and focus on growing your business.
